AAIM Board Meeting
10/22/2005
Airport Holiday Inn, Landing Room
Little Rock , AR
Call to Order: 9:05 a.m., Rachel Shankles, President
In Attendance:
Rachel Shankles, Evelyn McFadden, Karen Richardson, Barbie James, Margie Rutledge, Karen Flud, Ferrel James, Brenda Sharpmack, Linda Dodd, Sarah Renard, Sara Dickey, Elise Hobson, Jill Heard, Jana Dixon, Diane Hughes, Linda Reed, Sharon Smith, Devona Pendergrass, Joyce McCain, Djuna Dudeck, Lawanda Dale, and Loyd Harris.
Minutes of the 04/19/05 meeting were approved as mailed—motion by Margie Rutledge and seconded by Barbie James.
Reports:
Historian:
Joyce reported that we had a booth at HSTI at which 34 members stopped by and signed in. 17 AAIM members presented sessions during the 2-day conference. AAIM also sponsored a booth at the AASL Conference in Russellville, Aug. 1, 2005.
Committees:
AEA
Carol Ann Hart her report to
Rachel stating that AAIM will sponsor a session on videoconferencing at AEA on
Nov. 3, 2005, at 8:00 a.m.in the Doubletree Hotel. Kristin Edwards, a teacher
at Lee High School
Annual Conference
Evelyn McFadden reported that Dr. Michael Eisenberg from the Big6 will be the keynote speaker at the spring conference, “Flash to the Future.” She is investigating giving each attendee a flash drive if she can get enough donated. Wes Miller, incoming AECT president, will attend AAIM 2006 which will be at the Austin Hotel and Hot Springs Convention Center, April 9-11.
Audit
Mary Woodruff reported that she met with Pat McDonald on July 6, 2005, and they did an in-depth audit that covered the last several years. Everything was found to be in order to be presented to the next treasurer.
Commercial Representative
Cora Ellsworth sent a report and Loyd Harris attended the meeting in her stead. She is working with Lin Hatch and Sarah Renard on exhibits for the 2006 conference. She sent a list of questions to be answered by the conference chair. She is working with Jennifer Kitchens at the
Convention Center and Tim from Sunbelt
Constitution
No report
Election
Linda Dodd reported that the Leadership Conference meeting helped clarify her responsibilities and solidify deadlines for her tasks.
Leadership Development
32 members signed up for the conference and 26 attended. 6 free registrations were given and 3 attended the Leadership Conference.
Legislative
Devona sent two requests to the listserv soliciting concerns from members to be addressed to legislators; she received 61 replies falling into the following two categories:
1. Reinstatement of the library per-pupil expenditure requirement
2. Conflict between literacy lab funding and library funding. At least three libraries have had their funding taken away and given to literacy lab funding.
Devona encouraged members to write their legislators concerning funding.
Long Range
Djuna reported the following dates and locations for future AAIM conferences:
2006—Apr. 9-11, Austin Hotel Hot Springs Convention Center
2007—Apr. 22-24, Hotel and Hot Springs Convention Center
2008—Apr. 20-22, Doubletree and
Robinson, Little Rock
2009—Apr. 19-21, Doubletree and
Robinson, Little Rock
Djuna will have recommendations
about 2010 and 2011 at the January meeting. Right now she is looking at going
back to Hot Springs
Membership
Elise reported that we now have 601 members with 108 being new members. 92 former members did not renew. The directory is at the printers, and we should be getting it soon.
Membership Recognition
Jill suggested that we approach administrators and others for nominations for SLMS. Deadline for nominations is Jan. 15, 2006. Barbie has agreed to get the plaques, and Djuna will get the award displays.
Nominating
Deadline for nominations is Dec.1 for the two open positions, president-
elect and four-year board member, replacing Barbie James. Ballots will be mailed Feb. 1 and must be postmarked by Mar. 1.
Professional Materials
An article reviewing a Doug Johnson book will appear in the next AAIM Journal.
Publications—Journal
The current copy is at the printer. Barbie listed articles that she is soliciting for the next issue. Article deadline for the next issue is Dec. 1.
Publications—Newsletter
Newsletters will be published as needed. Linda Reed is ready to put one together when we see a need.
Resource Networking
Scott Adams was unable to attend because of a previous commitment. A discussion ensued about forms and the current format of the site. Rachel will contact Scott about putting forms such as Student Media Festival and membership on the web site in pdf format to make printing easier. She will also discuss the format of the site and ask him to make it a bit more user friendly.
Scholarship
Joyce McCain listed her committee members: Ann Ayres, Sara Dickey, Susan Lawrence, Iris Tucker, and Angela Watson.
Notification of the scholarship
has been sent to Arkansas Tech, Southern Arkansas University, and University of Central Arkansas
Student Media Festival
New forms will appear on the website and an announcement will be posted to the listserv with the location. People who have trouble with printing the forms from the web site will be encouraged to email Jana requesting a copy by fax or snail mail.
Student Media Festival Program
The program will be held at the Austin Hotel
Treasurer’s Report
Lawanda reported that we have total assets of $83,403.87. She will report in January about various interest rates available for a CD of $25,000. Lawanda is bonded for one year. Djuna made a motion that the report be approved and Devona seconded; motion passed.
President’s Report
Rachel reported
that she had negotiated with the Peabody
of $19,092.00 for the 2005 conference. She read her letter to their General Manager and his response. She has written articles for the AAIM Journal and gathered photos and other articles. She sent a letter to 60+ Catholic school librarians encouraging membership in AAIM. She took the directory to the printer. She has mailed membership brochures to several co-ops. She has spoken to vendor rep Cora Ellsworth about vendors for the 2006 conference. She has worked with Treasurer Lawanda Dale to ensure a smooth transition of finances to Lawanda’s area of the State. She has worked with Dr. Spillers and Scott Adams on the communications set up.
Old Business
None
New Business
Evelyn made a motion that up to $7,000 be set aside for a keynote speaker or speakers for conference 2006. Djuna seconded the motion, which passed.
The next conference committee meeting will be at 10 a.m., Sat., Jan. 28. Board meeting will follow at 1 p.m.
A motion was made by Ferrel and seconded by Karen Flud that the president be added to the signature card so that she can sign checks. The motion passed.
A motion was made by Barbie that Ferrel stay on the Board until April when a new Journal editor will take over the position. Margie seconded the motion which passed.
Barbie moved that the meeting be adjourned, and Margie seconded. Motion passed and meeting was adjourned at 11:15 a.m.
Respectfully submitted,
Karen Richardson, Secretary
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